LSA Exhibitions Officer

The following is a description of the role of the LSA Exhibitions Officer:

Title:                     Exhibitions Officer

Status:                 LSA Officer

Tenure:                Subject to annual re-election

Honoraria:          £ 300 per year /£200 for a second exhibition in the same financial year

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The Exhibitions Officer is responsible for the overall planning and installation of LSA exhibitions, acting as the main contact between the gallery and exhibitors.

Planning and Organising:

·        Agree exhibition and preview dates with the council

·        Book gallery for the venue

·        Liaise with staff at the venue throughout the preparation and run of the exhibition

·        Order any necessary equipment for installing the exhibition

·        Liaise with the museum regarding plinths or cabinets for 3D work

·        Book the gallery for the preview

·        Update existing exhibitor terms and conditions, application forms, call for works and labels

·        Collate the exhibitor entries for exhibition catalogue and the liaise with the relevant Officers on the catalogue production and proof-reading for accuracy (using an established shared spreadsheet on Google Docs)

·        Organise any contemporaneous LSA events at the venue such as ‘Meet the Artist’

·        Liaise with the Graphic Designer and relevant Officers for signage and wall panels at the venue

·        Liaise with the Council relevant Officers and Graphic Designer over publicity for LSA website and social media together with advertorials, press releases.

·        Liaise with the Treasurer to ensure that all exhibiting members have paid the relevant fee accuracy (using an established shared spreadsheet on Google Docs)

·        Update existing Method Statement and RAMS docs for gallery (if necessary)

·        Provide full list of works to gallery for insurance purposes and sales

·        Liaise with gallery regarding the protocol for sales and commission fees in association with the treasurer

·        Recruit volunteers for tasks from the LSA membership and council (tasks spreadsheet available)

·        Liaise with LSA team to organise invitations


Hanging and taking down the Exhibition

·        Organise a team to manage delivery of works to the venue and check the catalogue entries

·        Prepare labels

·        Organise a team to hang the exhibition and apply labels

·        Curate the exhibition (or delegate this task)

·        Provide any necessary equipment for the hanging team by updating the Exhibitions Box.

·        Create signs, labels, badges where needed

·        Organise a team of Council Members to take work down and wrap sold work and provide wrapping and labels.

·        Liaise with Treasurer and the venue to ensure that sold works are signed for and that payments are complete


The Preview


·        Plan the Preview evening and presentation of the awards

·        Liaise with the council member dealing with judging and awards, arrange for judges to visit the exhibition and select prize-winning works

·        Co-opt a Council Member to take responsibility for Preview refreshments

·        Liaise with Membership and Council Secretaries to ensure that the President and other VIPs are invited

·        Liaise with the council Member dealing with sponsors

·        Thanks sponsors

Information -  November 2021

Contact  - If you are interested in this role, or just need more information please contact the LSA Chair, David Clarke -