The following is a description of the role of the LSA Exhibitions Officer:
Title: Exhibitions Officer
Status: LSA Officer
Tenure: Subject to annual re-election
Honoraria: £ 300 per year /£200 for a second exhibition in the same financial year
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The Exhibitions Officer is responsible for the overall planning and installation of LSA exhibitions, acting as the main contact between the gallery and exhibitors.
Planning and Organising:
· Agree exhibition and preview dates with the council
· Book gallery for the venue
· Liaise with staff at the venue throughout the preparation and run of the exhibition
· Order any necessary equipment for installing the exhibition
· Liaise with the museum regarding plinths or cabinets for 3D work
· Book the gallery for the preview
· Update existing exhibitor terms and conditions, application forms, call for works and labels
· Collate the exhibitor entries for exhibition catalogue and the liaise with the relevant Officers on the catalogue production and proof-reading for accuracy (using an established shared spreadsheet on Google Docs)
· Organise any contemporaneous LSA events at the venue such as ‘Meet the Artist’
· Liaise with the Graphic Designer and relevant Officers for signage and wall panels at the venue
· Liaise with the Council relevant Officers and Graphic Designer over publicity for LSA website and social media together with advertorials, press releases.
· Liaise with the Treasurer to ensure that all exhibiting members have paid the relevant fee accuracy (using an established shared spreadsheet on Google Docs)
· Update existing Method Statement and RAMS docs for gallery (if necessary)
· Provide full list of works to gallery for insurance purposes and sales
· Liaise with gallery regarding the protocol for sales and commission fees in association with the treasurer
· Recruit volunteers for tasks from the LSA membership and council (tasks spreadsheet available)
· Liaise with LSA team to organise invitations
Hanging and taking down the Exhibition
· Organise a team to manage delivery of works to the venue and check the catalogue entries
· Prepare labels
· Organise a team to hang the exhibition and apply labels
· Curate the exhibition (or delegate this task)
· Provide any necessary equipment for the hanging team by updating the Exhibitions Box.
· Create signs, labels, badges where needed
· Organise a team of Council Members to take work down and wrap sold work and provide wrapping and labels.
· Liaise with Treasurer and the venue to ensure that sold works are signed for and that payments are complete
The Preview
· Plan the Preview evening and presentation of the awards
· Liaise with the council member dealing with judging and awards, arrange for judges to visit the exhibition and select prize-winning works
· Co-opt a Council Member to take responsibility for Preview refreshments
· Liaise with Membership and Council Secretaries to ensure that the President and other VIPs are invited
· Liaise with the council Member dealing with sponsors
· Thanks sponsors
Information - November 2021
Contact - If you are interested in this role, or just need more information please contact the LSA Chair, Deborah Bird.